Location: Los Angeles, CA
Company: Gravillis
assist, anticipate, and manage the CEO’s needs and proactively bring together appropriate people and resources to meet those need• Spearhead and manage projects as delegated by CEO and ensure execution in accordance with expectations; evaluate potential project viability, logistics, and, oversee timely delivery of all initial project information required to activate project teams.
• Monitor and evaluate meeting goals, needs, and agendas to backss CEO’s required attendance; summarize any meeting minutes to keep CEO informed• Attend meetings at the request of the CEO, take meeting minutes and report back as necessary• Support the Chief of Staff in maintaining the Office of the CEO and effectively
execute tasks as directed• Liaise effectively with employees, clients, sub-contracted vendors and management team to achieve alignment with project goals and directives• Manage needs of the office and home; deal with vendors, compile special research reports when necessary, prepare presentation materials, and complete all assigned tasks• Review and manage internal and external communications, including but not limited to mail, email, meeting notes, reports, and routing/delegating to appropriate destinations• Ensure brand integrity and alignment; ensuring all communications are representative of the CEO’s brand including social media profile(s)• Assist with administrative tasks including, but
not limited to: driving to and from appointments, contact management, scheduling appointments, running errands, taking notes, answering calls, photocopying, and most importantly, managing priorities• Arrange travel; flights, transportation, and accommodations; create comprehensive and detailed itineraries • Conduct all aspects of the job with appropriate level of confidentiality and sensitivity to clients, projects, and agency by not disclosing confidential information except on a need-to-know basis• Assist with ad hoc projects in both home and office as needed• Job responsibilities subject to change, and are contingent upon CEO’s business and personal needs Requirements• Bachelor’s degree in Business Administration, Communications, Marketing, or similar field • 3+ years as an Executive Assistant or similar role supporting an executive• Demonstrated project management and cross-functional communication skills• Previous experience within an entertainment or media agency preferred• Driving requirements; enjoy driving, have a working vehicle, valid driver's license and good driving record with no DUI's; strong navigational skills and understanding of driving in Los Angeles• Ability to work independently and within a team; a multi-tasker & self starter with strong leadership abilities • Ability to seamlessly work between home office and out-of-home office, and be willing to travel• Capability in maintaining professionalism, confidentiality, diplomacy and discretion• Strong analytical and problem-solving skills; demonstrate intuitive and critical thinking skills• Strong organizational and time management skills• Heightened business acumen; effective and professional verbal + written communications skills• Must be self-motivated and take initiative with decision-making ability• Experienced knowledge of computer systems and applications; must have technical skills including MAC, Microsoft Office programs, Internet at a highly proficient level • Must love kids + dogs Powered by Jazz HR
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
