Location: Atlanta, GA
Company: UPS
to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. Job Description: The Executive Assistant & Strategy Specialist supports the Senior Level Leadership to ensure their ability to effectively and efficiently perform their organizational responsibilities.
He/She manages Senior Leadership schedules to utilize their time in the most efficient manner. This position coordinates all travel and meeting support to ensure attendance and involvement in all meetings for the senior leaders. The Senior Support Assistant manages calendars,
some correspondence via emails, and mail to ensure senior leaders are only involved in necessary business needed information appropriate for their level. He/She composes, edits, and writes communications for senior leaders regarding correspondence internally and externally for the position they hold.
This position works directly with Senior Leadership staff to coordinate function efforts in supporting the senior leaders. The Senior Support Assistant utilizes relationship building throughout the organization, exercises judgment and discretion, handles complex and difficult situations diplomatically, and represents the senior level leadership in a professional manner. In addition, this
role supports the execution of Strategy-related work products and assists the strategy team in logistics, agenda development, and coordination for meetings.
Please note, the UPS Capital Executive Assistant & Strategy Specialist will work onsite at our Sandy Springs, Georgia location Monday - Thursday (remote on Friday's only). Relocation is not offered. Responsibilities Direct support of the UPS Capital President: calendar management, meeting coordination, travel coordination, developing expense reports, and supporting the strategy and leadership team as necessary. Logistical planning and coordinating of conferences and events throughout the year. Lead logistics for C-suite meetings, develop agendas, supporting the facilitation of company-wide meetings.
Act as a gatekeeper, prioritizing projects, events, and tasks on the CEO's calendar to strategically manage company planning. Responding to and resolving administrative matters and inquiries. Coordinating and scheduling travel, meetings, and appointments for executives and senior leaders. Providing weekly updates on behalf of senior leadership Working with strategy team; including participating in team meetings and outings Responding to and resolving administrative matters and inquiries. Creative production of Power Points, newsletters, or other company-wide communications.
Drive interdepartmental collaboration, ensuring efficient and clear communication. Foster relationships with internal leaders; taking a hands-on approach to written communications. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to prioritize tasks and to delegate them when appropriate. Ability to function well in a fast-paced environment. Employee Type: Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
Other Criteria: Employer will sponsor visas for specific positions. UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/interaction/national origin/veteran/disability/age/interactionual orientation/gender identity or any other characteristic protected by law. Basic Qualifications: Must be a U. S. Citizen or National of the U. S. an alien lawfully admitted for permanent residence, or an alien authorized to work in the U. S. for this employer.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
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