Administrative Specialist | Richland, WA

Overview Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning

and investment, through start-up and operations. Core to Bechtel is our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery.

They are what we believe, what customers can expect, and how we deliver. Project Overview Bechtel is a global engineering, construction and project management company that has “built the world” for more than 120 years, having constructed Hoover Dam, the English Channel Tunnel, entire cities in the Middle East, the second-largest solar thermal power project in the world, and millions of miles of roads and pipelines. We produce a lasting, positive

legacy by creating jobs, growing economies, connecting communities to resources, shoring up and expanding infrastructure, and making the world a cleaner, greener, safer place.

Join us as we make history at the Hanford Vit Plant, known as the Waste Treatment and Immobilization Plant. We are designing and building a one-of-a-kind facility that will turn radioactive and chemical waste left over from World War II and Cold War plutonium production into a form safe for disposal. Your efforts will help protect the nearby Columbia River and the communities, salmon, and wildlife along its shorelines throughout the Northwest. Sitting at the confluence of the Columbia, Snake and Yakima rivers near two mountain ranges, our community provides access to year-round outdoor recreation, 300 days of sun a year, more than 200 wineries within a 50-mile radius, and the amenities of large cities just a three-hour drive (or short flight) to Seattle and Portland.

Position Summary This administrative position will be primarily supporting the Communications department along with various other departments across the project. This position is a full-time role located in the Richland, Washington project office, and works a 9/80 schedule, offering every other Friday off. Responsibilities Perform a variety of administrative duties of either a general or a specialized nature through research, analysis, and coordination with other functions and disciplines.

Follow up to ensure completion of actions Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures. With an understanding of the project’s goals and priorities and the managers’ commitments, compose and distribute complex correspondence. With a thorough understanding of organizational structure, functions, and procedures, review incoming communications, work orders, and service requests for subject matter content and route to appropriate supervisor’s attention.

Perform data entry to maintain logs and track documentation. Set up and/or maintain electronic and hard copy files. Support Communications Manager in tracking, paying, and reporting Bechtel’s charitable giving in the local community. Independently anticipate problems/changing priorities and alert manager(s) as appropriate. Keep abreast of key issues, commitments, and priorities of manager(s). Research information and compile summary reports. Compile, analyze, and prepare or help prepare information for presentations, studies, or reports.

Coordinate complex travel arrangements, prepare itineraries and expense reports. Coordinate meetings, arrange for facilities, equipment, and refreshments. Collaborate to share the Project’s stories and progress internally and externally. Maintain confidentiality Work overtime as needed or requested. Qualifications and Skills Basic Qualifications Level I: Must have five (5+) years of experience as an administrative Assistant. Level II: Must have a BA/BS degree or in lieu of a degree have six plus (6+) years of experience as an administrative Assistant or in a relevant field.

Must be proactive, have above average organizational skills, use individual initiative, and follow assignments through to completion. Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy. Must be able to operate effectively in an extremely fast-paced, high-energy environment. Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed. Must demonstrate a positive attitude and work effectively with all levels of internal and external customers. Ability to extract, compile, and assemble data for the preparation of reports, specifically from Share Point sites and social media accounts.

Basic to intermediate knowledge of Microsoft Visio desired. Must be able to demonstrate intermediate proficiency using Microsoft Office suite. Minimum Qualifications Must be able to complete and pass a pre-employment drug screen, physical (if located at the construction site), and background check which includes verification of employment and education. Must be able to obtain a Department of Energy badge for access to the Hanford Site. (Even if teleworking, must still be able to comply with security requirements to obtain a badge) Must possess the right to work and remain in the United States without sponsorship.

Bechtel’s internal staffing policy includes the minimum time that you need to be in your current position before applying to a new position. Please refer to the applicable policy manual and ensure you meet the minimum requirements. Preferred Qualifications Knowledge of technical vocabularies and terminology common to the assignment preferred. Must have excellent written and verbal communication skills, including spelling, grammar, punctuation, and proper use of syntax.

#LI-TN1 At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components. Shaping tomorrow together Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth.

Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, interaction, interactionual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.